Monthly deadlines for non-business clients

Why individuals need to stay organised too

It’s not just business owners who need to be aware of important tax deadlines — individual taxpayers also have regular obligations that can impact their financial situation if not properly managed. While many tax deadlines for individuals fall annually, there are certain situations where monthly or regular deadlines apply — and missing these can result in penalties, interest charges, or disruption to important payments.

Some individuals may need to meet monthly deadlines for obligations such as PAYG instalments, Child Support payments, HELP/HECS repayments linked to salary, or managing Centrelink reporting requirements. In some cases, investors, contractors, or those with other sources of income outside regular wages may also have monthly payment or reporting obligations with the ATO.

Understanding what applies to you — and staying on top of these deadlines — helps you avoid unnecessary stress, financial penalties, or disruption to government payments. This fact sheet outlines the key monthly deadlines non-business clients should be aware of, and highlights the importance of staying organised with your financial commitments.

Click to download your non-business monthly deadlines Fact Sheet

Why staying on top of your obligations matters

Running a small or medium business in Australia comes with a long list of responsibilities — and meeting key tax and compliance deadlines is right at the top of that list. The Australian Taxation Office (ATO) has strict rules around lodgement dates for various business obligations, and missing these can lead to unnecessary penalties, interest charges, and added stress.

Every month, business owners may have obligations like lodging Business Activity Statements (BAS), Instalment Activity Statements (IAS), paying employee superannuation, or meeting Single Touch Payroll (STP) reporting deadlines. The exact requirements vary depending on the size and structure of your business, but knowing what applies to you — and when — is vital.

Being organised and meeting your monthly deadlines isn’t just about avoiding penalties — it’s also about keeping your business running smoothly, maintaining good cash flow, and reducing the risk of ATO scrutiny. This fact sheet outlines the most common monthly deadlines small and medium business owners need to be aware of — and what needs to be provided to Indigo Financial for processing.

Click to download your Monthly Deadlines Fact Sheet

EVERY individual and business entity is required to lodge a tax return… EVERY year. If you are an individual, have a Self Managed Super Fund (SMSF), a Trust, a Company or a Partnership, it is vital that you know your lodgment date.

Lodgment dates vary depending on what type of return you are lodging, what type of entity you are lodging under and whether you have lodged late in the previous year.

If you don’t provide your tax material to Indigo Financial with enough time to process it prior to your lodgment date you run the risk of being charged a late lodgment penalty (and possibly additional interest charges) from the Australian Tax Office (ATO).

Do you know your lodgement date? v2

Being a business owner comes with compliance and regulatory responsibilities. Keeping your paperwork up to date lets you stay ahead of the penalties and interest charges that come with late lodgements and payments. This is especially true around tax time.

Early preparation pays dividends

The ATO defines ‘Fringe Benefit’ as a type of payment given to an employee, which is not in the form of salary or wages. The Australian Taxation Office (ATO) requires Fringe Benefits Tax (FBT) to be paid by employers on certain benefits provided to their employees, or to their employees’ family or other associates. FBT is separate to income tax. It’s calculated on the taxable value of the fringe benefit.

What is a Fringe Benefit? v3

An instalment activity statement (IAS) is a form used by the Australian Taxation Office (ATO) for taxpayers who need to report and pay certain tax obligations but are not required to lodge a full business activity statement (BAS). It is primarily used by individuals and businesses who have non-GST tax liabilities to report on a monthly basis.

What is an Instalment Activity Statement? v2

A Business Activity Statement (BAS) is a form that Australian businesses use to report their tax obligations to the Australian Taxation Office (ATO). It consolidates various tax liabilities into a single document, simplifying the reporting process.

What is a Business Activity Statement? v3

The Government has announced its intention to introduce mandatory standards for large superannuation funds to, amongst other things, deliver timely and compassionate handling of death benefits. Do we have a problem with paying out super when a member dies?

The value of superannuation in Australia is now around $4.1 trillion. When you die, your super does not automatically form part of your estate but instead, is paid to your eligible beneficiaries by the fund trustee according to the fund rules, superannuation law, and any death benefit nomination you made.

Complaints to the Australian Financial Complaints Authority (AFCA) about the handling of death benefits surged sevenfold between 2021 and 2023. The critical issue was delays in payments. While most super death benefits are paid within 3 months, for others it can take well over a year. The super laws do not specify a time period only that super needs to be paid to beneficiaries “as soon as practicable” after the death of the member.

How to make sure your super goes to the right place

Death benefits are a complex area. The superannuation fund trustee has discretion over who gets your super benefits unless you have made a valid death nomination. If you don’t make a decision, or let your nomination lapse, then the fund has the discretion to pay your super to any of your dependants or your estate.

There are four types of death nominations:

1. Binding death benefit nomination
   Directs your super to your nominated eligible beneficiary, the trustee is bound by law to pay your super to that person as soon as practicable after your death. Generally, death benefit nominations lapse after 3 years unless it is a non-lapsing binding death nomination.
2. Non-lapsing binding death benefit nomination
   If permitted by your trust deed, a non-lapsing binding death benefit nomination will remain in place unless you cancel or replace it. When you die, your super is directed to the person you nominate.
3. Non-binding death nomination
   A guide for trustees as to who should receive your super when you die but the trustee retains control over who the benefits are paid to. This might be the person you nominate but the trustees can use their discretion to pay your super to someone else or to your estate.
4. Reversionary beneficiary
   If you are taking an income stream from your superannuation at the time of your death (pension), the payments can revert to your nominated beneficiary at the time of your death and the pension will be automatically paid to that person. Only certain dependants can receive reversionary pensions, generally a spouse or child under 18 years.

Who is eligible to receive your super?

Your super can be paid to a dependant, your legal representative (for example, the executor of your will), or someone who has an interdependency relationship with you. A dependant for superannuation purposes is “the spouse of the person, any child of the person and any person with whom the person has an interdependency relationship”. An interdependency relationship is where someone depends on you for financial support or care.

What happens if I don’t make a nomination?

If you have not made a death benefit nomination, the trustees will decide who to pay your superannuation to according to state or territory laws. This will be a superannuation dependant or the legal representative of your estate to then be distributed according to your Will.

Where it can go wrong

There have been a number of court cases over the years that have successfully contested the validity of death nominations. For a death nomination to be valid it must be in writing, signed and dated by you, and witnessed. The wording of your nomination also needs to be clear and legally binding. If you nominate a person, ensure you use their legal name. If your super is to be directed to your estate, ensure the wording uses the correct legal terminology.

One of the reasons for delays in paying death benefit nominations cited by the funds is where there is no nomination (or it is expired or invalid), there are multiple potential claimants, and the trustee needs to work through sometimes complex family scenarios.

The bottom line is, young or old, check your nominations with your superannuation fund and make sure you have the right type of nomination in place, and it is valid and correct. While there still might be a delay in getting your super where it needs to go if you die, the process will be a lot quicker and less onerous for your loved ones

Contact Indigo Financial on (08) 8212 8585 for all your accounting needs.

Note: The material and contents provided in this publication are informative in nature only. It is not intended to be advice and you should not act specifically on the basis of this information alone. If expert assistance is required, professional advice should be obtained.

If credit card surcharges are banned in other countries, why not Australia?  We look at the surcharge debate and the payment system complexity that has brought us to this point.

In the United Kingdom, consumer credit and debit card surcharges have been banned since 2018. In Europe, all except American Express and Diners Club consumer surcharges are banned. And in Australia, there is a push to follow suit. But, is the issue as simple as it seems?

The push for change

The Reserve Bank of Australia (RBA) launched a review in October 2024 of Merchant Card Payment Costs and Surcharging. The review explores whether existing regulatory frameworks are still fit for purpose given the rate of technological change and complexity, and if there is a need for greater transparency – surcharges, transaction fees, and the way in which payments are regulated, are all up for review. Ultimately, the review is about reducing costs to merchants and consumers.

In general, customers dislike surcharges and would be happy to see them go – they represent a personal loss of value in much the same way a discount is seen as a personal gain. And, they have support for a ban from the large credit card providers and financial institutions with the Australian Banking Association’s (ABA) submission to the RBA review saying, “The current surcharging framework is clearly not working and requires targeted reform. Consumers should never be surcharged for bundled costs like POS systems, business software products or other business incentives.” The reference to “business incentives” is where a higher fee is charged by the payment service provider to provide the merchant with reward points and other incentives.

The push for a ban accelerated when the government announced that it would ban debit card surcharges from 1 January 2026, subject to the outcome of the RBA review later this year.

If surcharges are banned for some or all payment methods, businesses currently charging surcharges will need to either absorb the cost of merchant fees or increase prices. The issue for many businesses is not whether to charge a fee, but the costs of accepting what is now the most common payment method – cash is free to transact, cards are a facility to transact legal tender, not legal tender in and of themselves.

Small business pays 3 times more

While the average card payment fee in Australia is lower than the United States (which is close to double Australia’s rates), we pay a higher rate than in some other jurisdictions such as Europe. The RBA have flagged there might be room to improve this by capping interchange fees and/or introducing competition into how debit card payments are routed (allowing systems to default to the ‘least cost’ option available).

In Australia, it is not a level playing field when it comes to card transaction fees with a large disparity between fees paid by small and large merchants – small merchants pay around three times the average per transaction fee than larger merchants (large merchants are able to secure wholesale fees or utilise ‘strategic’ interchange rates). But even within the small business sector, fees vary dramatically with the cost of accepting card payments ranging from less than 1% to well over 2% of the transaction value.

How we use cards and digital transactions

The RBA are generally in favour of allowing surcharges, pointing out that they signal to consumers which payment methods offer better value and enable market forces to determine the dominant payment providers. And, this might be true for large purchases, but do we really notice when we’re tapping our phones or watches to grab that morning coffee?

Cards (including debit, prepaid, credit and charge cards) are the most frequently used payment method in Australia, accounting for three-quarters of all consumer payments in 2022.

According to the Australian Banking Association:

• Contactless payments now account for 95% of in-person card transactions, compared to less than 8% in 2010.
• Online payments, as a share of retail payments, have grown from 7% in 2010 to 18% in 2022.
• Mobile wallet (Apple Pay, Google Pay, etc.,) usage has grown from 1% of point-of-sale payments in 2016 to 44% in October 2024.
• Buy Now, Pay Later (BNPL) services, virtually unknown 8 years ago, are now used by nearly a third of Australians.

When are surcharges allowed

In the days before the RBA’s surcharge standard, it was not uncommon for businesses to apply a flat 3% surcharge.

The surcharge rules enable merchants to surcharge consumers for the “reasonable cost of accepting card payments”.

This means:

• A business can only charge a surcharge for paying by card/digital wallet, but the surcharge must not be more than what it costs the business to use that payment type. These costs, measured over a 12 month period, can include gateway costs, terminal costs paid to a provider, and fraud prevention etc., if they relate directly to the card type being surcharged.
  • Payment suppliers must provide merchants with a statement at least every 12 months that includes the business’s average percentage cost of accepting each payment type.
• If a business charges a payment surcharge, it must be able to justify how the surcharge fee was calculated.
• If the surcharge applies to all payment types regardless of type, it must not be more than the lowest surcharge set for a single payment type.
• If there is no way for a customer to pay without incurring a surcharge, the business must include the surcharge in the displayed price. That is, if your customer cannot use cash or another payment method that does not incur a surcharge, then the price displayed must include the surcharge.

The RBA estimates that, on average, card fees cost:

Source: RBA

Excessive surcharging is banned on eftpos, Debit Mastercard, Mastercard Credit, Visa Debit and Visa Credit. The Australian Competition and Consumer Commission (ACCC) reportedly stated that excessive surcharge complaints increased to close to 2,500 in the 18 months from the start of 2023.

Tax on surcharges

If your business charges goods and services tax (GST) on goods or services, then GST should also apply to any surcharge payments made.

Contact Indigo Financial on (08) 8212 8585 for all your accounting needs.

Note: The material and contents provided in this publication are informative in nature only. It is not intended to be advice and you should not act specifically on the basis of this information alone. If expert assistance is required, professional advice should be obtained.